Personal Assistant Limerick

**Please note, this position is to be filled ASAP with any interested candidates to be available to commence work immediately. Will not suit those with a notice period**

Unijobs on behalf of our Public Sector Client, are currently recruiting for a Personal Assistant in Limerick City. The working week will consist of 35 hours Monday - Friday, 9-5pm. The hourly rate of pay is €18.76 per hour.

Temporary month to month contract.

*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role*

Purpose of the Post

To provide comprehensive administrative, clerical and secretarial support.

Principal Duties and Responsibilities:

Administration

• Ensure the efficient day-to-day administration of area of responsibility.
• Ensure that deadlines are met and service levels maintained.
• Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard by monitoring and reviewing the work of the team to ensure quality and accuracy.
• Preparing, checking & processing of data
• Ensure that archives and records are accurate and readily available.
• Maintain confidentiality of documentation, records, etc.
• Maximise the use of technology in ensuring work is completed to a high standard.
• Ensure line management is kept informed of issues.
• Ensure that stakeholders are kept informed and that their views are communicated to middle management.
• Organise and attend meetings as required.
• Take minutes at meetings and prepare for timely circulation following meeting.
• Assist colleagues as requested
• Managing the diary, email account of area of responsibility.
• Prioritising issues and events as they arise and acting as first point of contact.
• Liaising with staff and the public as appropriate to respond to queries and for the completion of assigned tasks.
• Undertaking of other such duties and responsibilities as may be assigned from time to time.

Customer Service

• Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying Line Manager of any deficiencies.
• Ensure that service users are treated with dignity and respect.
• Act on feedback from service users / customers and report same to Line Manager.

Evaluating Information, Problem Solving & Decision Making

• The ability to appropriately analyse and interpret information, develop solutions and contribute to decisions quickly and accurately as appropriate.
• The ability to recognise when it is appropriate to refer decisions to a higher level of management.
• A capacity to develop new proposals and recommend decisions on a proactive basis.
• Flexibility, problem solving and initiative skills including the ability to implement change.

Communications & Interpersonal Skills

• Effective communication and interpersonal skills including the ability to present information in a clear and concise manner.
• Strong written communication skills.
• The ability to build and maintain relationships with a variety of stakeholders
• Excellent knowledge MS Office skills to include, Word, Excel and PowerPoint.

Skills, Competencies and/or Knowledge:

Each candidate and every person holding the office must have;

• Previous experience working in a busy office environment (6 months +)
• Previous experience working as a PA
• Ability to work as a member of a team and make positive contributions to that team
• Have an organised and methodical approach to work
• Ability to work in a customer focussed environment
• Excellent written and verbal communication skills
• Excellent typing skills
• Able to maintain confidentiality
• Excellent Computer skills including Word, Excel, PowerPoint, e-mail etc.
• Plan and organise work effectively. Address priority issues and ensure the operation runs efficiently and effectively.
• Flexible approach to work
• Willing to learn new skills
• Excellent teamwork and interpersonal skills.
• Proven ability to organise work with an organized manner.

Unijobs is an equal opportunities employer