Medical Secretary

Unijobs on behalf of the HSE are currently recruiting for a position, for that of Medical Secretary. The position requires the successful candidate to be highly proficient at touch typing. The working week will consist of 35 hours, Monday - Friday. The hourly rate of pay will vary from €16.00 to €18.00 per hour. Role is fully on-site. Temporary 3 contract initially

*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role

Principal Duties and Responsibilities: (Please read carefully) This post encompasses secretarial administrative duties and responsibilities, which include, but is not limited to the following:

Main Duties:

• Medical typing
• Provision of an effective and efficient reception and telephone service to the public and multi-disciplinary team. Answering telephone calls from service users and dealing with their queries, including redirecting calls to necessary departments for rescheduling, cancelling, and making appointments.
• Support the preparation of reports often to tight deadlines.
• Management of patient data, including processing, correcting and validating relevant data.
• Maintenance of manual and computerised filing systems.
• Provision of information and support to both the public and the multi-disciplinary team.
• Adherence to GDPR Guidelines and to ensure that the privacy and confidentiality of Service User data is maintained.
• Any other duties assigned commensurate with the position of a Grade IV Medical Secretary.

Essential Skills

• Fast accurate typing skills.
• Excellent telephone and reception skills.
• Excellent written and verbal communication.
• Must have good IT and MS Office skills.
• Must have excellent data processing and attention to detail skills.
• Must have planning, organising and diary management skills.
• Previous clerical/administration experience supporting a busy department.
• The ability to work under pressure in a busy clinical setting.
• The ability to multi-task between duties.
• The ability to work on own initiative to improve efficiency and effectiveness in the dept.
• The ability to work as a member of a team.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office