Grade IV Clerical Officer - Limerick City

Unijobs DAC on behalf of our client are currently recruiting for a Grade IV Clerical Officer, in Limerick. The position is temporary, working 35 hours per week. The rate of pay is €19.97 per hour. Initial contract is for 3 months.

*Applicants must be eligible to work in Ireland at the time of application. If this position is subject to Garda Vetting and Foreign Police Clearance. You will be required to obtain these prior to commencing in this role. *

Principal Duties and Responsibilities
Administration
* Ensure the efficient day-to-day administration of area of responsibility.
* To co-ordinate and manage the diary for the Head of Service
* Prioritisation and filtering of written, electronic and verbal communication to be dealt with personally or escalate as necessary
* Ensure deadlines are met and that service levels are maintained.
* Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard by monitoring and reviewing the work of the team to ensure quality and accuracy.
* Ensure that archives and records are accurate and readily available.
* Maintain confidentiality of documentation, records, etc.
* Maximise the use of technology in ensuring work is completed to a high standard.
* Ensure line management is kept informed of issues.
* Ensure that stakeholders are kept informed and that their views are communicated to middle management.
* Organise and attend meetings as required.
* Take minutes at meetings and prepare for timely circulation following meeting.
* To collate reports and statistics as required by the Team and others from time to time.
* To provide any other administrative support as requested.
* Co-operate and work in harmony with other teams and disciplines.

Standards, Policies, Procedures & Legislation
* Maintain own knowledge of employer policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team.
* Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR.
* Ensure consistent adherence to procedures within area of responsibility.
* Adequately identifies, assesses, manages and monitors risk within their area of responsibility.
* Engage in the performance achievement process in conjunction with your Line Manager and staff as appropriate.


Skills, competencies and/or knowledge
Professional Knowledge & Experience
* Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role.
* Maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc.
* Demonstrate the ability to work in line with relevant policies and procedures.


Planning and Managing Resources
* Demonstrate the ability to plan and organise own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met.
* Sets realistic goals and time-scales, taking account of potential problems and competing priorities.
* Maintains an awareness of value for money.

Commitment to a Quality Service
* Demonstrate a commitment to providing a quality service.
* Demonstrate awareness and appreciation of the service user and has strong customer service skills.
* Embraces the change agenda; demonstrates flexibility, initiative and adaptability in a changing work environment.

Evaluating Information, Problem Solving & Decision Making
* Demonstrate numeracy skills, the ability to evaluate information, problem solve and make effective decisions.
* Makes decisions and solves problems in a timely manner before they accumulate.
* Gathers information from enough sources and other people to make well founded decisions / solve problems.
Team working
* Demonstrate the ability to work on own initiative as well as part of a team.
* Demonstrates a willingness to become involved and help team members if they are under pressure.


The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time and to contribute to the development of the post while in office.
Unijobs DAC is an equal opportunities employer.