Administrator - Laois

Unijobs on behalf of our public sector client are currently recruiting for the position of an administrator in Laois. The working week will consist of 35 hours, Monday - Friday.

The successful candidate will be required to be Garda Vetted and provide FPC if necessary. The hourly rate for this position is raging between €17 to €18.

*Medical experience is needed for this role.

Temporary - Initially a 3 month contract

Principal Duties and Responsibilities:

The post-holder will undertake secretarial, clerical and administrative duties which would involve office management and duties attached to the post include, but are not confined to, the following:

• Ensure the efficient day-to-day administration of area of responsibility.
• Preparing files, ensuring files are ready when needed with up to date data/results.
• Managing the diary, email account of area of responsibility.
• Prioritising issues and events as they arise and acting as first point of contact.
• Ensure deadlines are met, and service levels maintained.
• Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard to ensure quality and accuracy.
• Ensure that archives and records are accurate and readily available.
• Maintain confidentiality of documentation, records, etc.
• Maximise the use of technology in ensuring work is completed to a high standard.
• Liaising with staff and the public as appropriate to respond to queries and for the completion of assigned tasks.
• Liaison with respect to secretarial work associated with the Department.
• Undertaking of other such duties and responsibilities as may be assigned from time to time.

Essential Criteria:

• Previous high-level clerical/administration experience supporting a busy department/team is required.
• Must have good IT skills
• Must have excellent data processing and attention to detail skills.
• Excellent MS Office skills.
• Must have planning, organising and diary management skills.
• Experience in the day-to-day operations of data in various formats.
• Experience working collaboratively with multiple internal and external stakeholders.
• Plan and organise work effectively. Address priority issues and ensure the operation runs efficiently and effectively.
• The ability to work both independently and as part of a team.
• Comfortable working in demanding, fast-paced environments
• Excellent customer service, organisation, and communication skills.

This is an immediate requirement and selected candidates will be required to engage in a shortlisting process where further details of the role will be provided. Training will be provided for the successful candidate.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role*

Unijobs is an equal opportunities employer