Administration Manager - Donegal

Unijobs on behalf of our Public Sector Client are currently recruiting for a number of positions in South Donegal. The positions range from Manager & Senior Manager. The positions are to be filled ASAP with any interested candidates to be available to commence work immediately. The working week will consist of 35 hours, Monday - Friday, 9-5pm. The rate of pay is dependent on experience, starting at €55,000.

***Please note a full job description will be provided at the short-listing stage.

*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role*

Temporary 6 month contract.

Purpose of the Post

Manager & Senior Manager Positions. To lead & provide comprehensive HR, legislative, administrative & policy support to the team.

Principal Duties and Responsibilities:

• Administration
• Provide a decision making function
• Proactively contribute to the planning and delivery of a responsive and effective function in line with operational plans and priorities.
• Work in the spirit of co-operation and flexibility in implementing the change and development process, including the development the expansion of the service and new structures- this will include changes to work levels and work content, cover arrangements etc.
• Work as an effective and integral member of the team to promote high quality decision making and good governance.
• Comply with relevant legislation, current and updated scheme guidelines, policies and procedures in relation to the management of appeals on schemes and reimbursements.
• Assist and engage with the interpretation of legislation and provide training where appropriate, this will include understanding of Northern Ireland/ EU wide service implications.
• Provide training and other support and assistance as required to other Officers and Case Management team.
• Ensure an effective structure is in place to support all work streams within area of remit and the delivery of an efficient day-to-day administration.
• Deliver relevant projects and programmes of work within area of remit.

• Team
• Participate in regular team meetings, which primarily support the delivery of a consistent application of eligibility for appealable schemes and services.
• Create and promote a positive working environment among staff members which contributes to maintaining and enhancing effective working relationships.
• Encourage and support team through change processes.
• Lead team meetings for assigned staff under remit.
• Supervise and ensure the wellbeing of staff within own remit.
• Identify training and development needs of staff in own area.

• Standards, Policies, Procedures & Legislation

• Maintain and grow own knowledge of relevant schemes, regulations and legislation e.g. legislation and guidelines governing schemes and reimbursement.
• Maintain own knowledge of relevant policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are met by own team.
• Adequately identify, assess, manage and monitor risk within their area of responsibility
• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient service.

• Professional Knowledge & Experience

• Knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role.
• Knowledge of the role and function of the service and the services it provides.
• Knowledge of policy and legislation in relation to services and schemes.
• Understanding and appreciation of the schemes and reimbursement services and challenges in delivery of same.
• The ability to make and defend decisions in line with legislative, guidelines and regulations.
• Knowledge and experience of using an email system and case management process effectively.
• Excellent MS Office skills to include data base management, Word, Excel and PowerPoint and Outlook.
• Commitment to developing own professional knowledge and expertise.
• The capacity for management responsibility and initiative.

Skills, Competencies and/or Knowledge:

Each candidate and every person holding the office must have;

• Experience in making decisions in line with legislative and policy requirements and monitoring compliance with same.
• Experience in developing and implementing standards or procedures.
• Experience of delivering a multi-stream workload in a busy data driven environment.
• Experience of interacting with a range of stakeholders/ service areas.
• Experience of professional writing for internal and external stakeholders which may include reports, decisions or public representative responses

Unijobs is an equal opportunities employer