Grade III Clerical Officer Panel – Lit

Job Details

LIT are currently creative a panel of Grade III Clerical Officers. The panel will be in place for a period of 12 months. The position of clerical officer will be on contract directly with LIT with the typical duration of contract of 12 months.

Overview

As part of the AIT – LIT Consortium, LIT aims to develop a contemporary and vibrant technological university – a higher education institute that reflects the educational and economic needs of our region and communities we serve. The new technological university will connect knowledge creation with industry partnerships to grow and support collaboration. Applications are invited from suitably qualified candidates for inclusion on a panel from which offers of employment may be made for permanent whole time/temporary whole time Grade III administration roles that may arise across the Institute.

Requirements and Eligibility

  • Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service;
  • Be capable and competent of fulfilling the role to a high standard;
  • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise;
  • Be at least 17 years of age on or before the date of advertisement of the recruitment competition.

Main Duties:

Following appointment, the appointee will be assigned to a particular location and post. On assignment of the post, the Institute will confirm the clerical duties and responsibilities applicable to the postsuch as;

  • The processing and payment of accounts
  • The processing and examination of various claims and applications for services
  • Data entry on the Institute’s various systems
  • The keeping of records and returns
  • The processing of examination results, student admission and registration
  • Preparation, certification and processing of salaries and wages

The appointee will be expected to make decisions within limits and clearly defined guidelines and will normally carry out these duties under a reasonable level of supervision.

The following are a list of key competencies and associated performance indicators that successful candidates will possess:

Clerical Officer Level Competencies

Team work

  • Shows respect for colleagues and co-workers
  • Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate
  • Offers own ideas and perspectives

Information Management / Processing

  • Approaches and delivers all work in a thorough and organised manner
  • Follows procedures and protocols, understanding their value and the rationale behind them
  • Keeps high quality records that are easy for others to understand
  • Suggests new ways of doing things better and more efficiently
  • Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages etc

Delivery of Results

  • Takes responsibility for work and sees it through to the appropriate next level
  • Completes work in a timely manner
  • Adapts quickly to new ways of doing things
  • Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes
  • Writes with correct grammar and spelling and draws reasonable conclusions from written instructions
  • Identifies and appreciates the urgency and importance of different tasks
  • Demonstrates initiative and flexibility in ensuring work is delivered

Customer Service & Communication Skills

  • Actively listens to others and tries to understand their perspectives/ requirements/ needs
  • Understands the steps or processes that customers must go through and can clearly explain these
  • Is respectful, courteous and professional, remaining composed, even in challenging circumstances
  • Communicates clearly and fluently when speaking and in writing

Specialist Knowledge, Expertise and Self Development

  • Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, spreadsheets, Microsoft Office, relevant policies etc.
  • Clearly understands the role, objectives and targets and how they fit into the work of the unit

Drive & Commitment to Public Service Values

  • Consistently strives to perform at a high level and deliver a quality service
  • Serves the Government and people of Ireland
  • Is thorough and conscientious, even if work is routine
  • Is enthusiastic and resilient, persevering in the face of challenges and setbacks
  • Is personally honest and trustworthy

Salary: €24,602 to €40,590 (New Entrant 17 points) €26,616 to €40,590 (Non-New Entrant 15 points)

The rate of remuneration may be adjusted from time to time in line with Government pay policy.

Annual Leave: 22 days annual leave per annum as per Circular 0009/2014

*Eligible candidates will be required to complete an online skills assessment, Garda Vetting and provide 2 satisfactory professional references*

Tagged as: Admin and Secretarial